Privacy Policy
Effective date: 2026-09-21
This Privacy Policy explains how StayGreen Compliance ("StayGreen," "we," "us") collects, uses, and protects information when you use our website, portal, and services (the "Service").
1. Information We Collect
- Contact information — name, company, email address, and phone number you provide through our demo form, portal account, or direct communication.
- Compliance documents — training certificates, sign-in sheets, certificates of insurance, safety programs, OSHA logs, and similar documents you or your team upload, text, or email to us.
- Worker information contained in those documents — such as worker names, course completions, certification dates, and related qualification details.
- Messages — texts sent to our document intake number and emails sent to our intake addresses, so we can process attachments and reply with confirmations.
- Usage data — basic, privacy-focused website analytics (self-hosted; no cross-site ad tracking) and portal activity logs.
2. How We Use Information
- To provide the Service: parse documents, track certificate and insurance expirations, compute compliance gaps and safety statistics, and prepare portal-ready submission packages.
- To notify you about compliance status, expirations, and items needing attention.
- To respond to inquiries and provide support.
- To operate, secure, and improve the Service.
We do not sell your information. We do not use your documents to train third-party AI models.
3. How Information Is Shared
We share information only with service providers needed to run the Service — cloud hosting and databases, AI document-parsing providers, and SMS/telephony infrastructure — each bound to use it only on our behalf. We may also disclose information if required by law, or with your direction (for example, preparing a package you intend to submit to a compliance portal).
We do not submit your information into ISNetworld®, Veriforce®, Avetta®, or any other compliance platform. You control what gets submitted and when.
4. SMS / Text Messaging
If you text documents to our intake number, we use your number solely to receive documents and send confirmations and compliance notifications related to your account. Message and data rates may apply. Reply STOP to opt out of texts at any time. We do not share mobile numbers with third parties for marketing.
5. Data Retention
We retain compliance documents and records for as long as your account is active, since expiration tracking depends on document history. You may request deletion of your data at any time (see Contact below); we will delete it except where retention is required by law.
6. Security
We use industry-standard measures to protect your data, including encrypted connections, access controls, and scoped credentials. Sensitive identifiers are restricted from chat and notification channels and are only available in controlled views. No system is perfectly secure; please notify us immediately of any suspected unauthorized access.
7. Your Rights
You may request access to, correction of, or deletion of your personal information by contacting us. If you are a worker whose information was uploaded by your employer, we will coordinate with the account holder to honor your request.
8. Children
The Service is for business use and is not directed to children under 16. We do not knowingly collect information from children.
9. Changes
We may update this Privacy Policy from time to time. The effective date above reflects the latest revision. Material changes will be noted on this page.
10. Contact
Privacy questions or requests: larry@staygreencompliance.ai