Training qualifications, safety programs, insurance docs, quarterly stats — read, tracked, and kept 100% green with every operator. Never lose a job to a red light again.
Your job shrinks to two things: forward documents and click approve. We do the rest.
Going red isn't a paperwork problem — it's lost work you never even see. And it's almost never about safety. It's admin failure: an expired cert, a missed quarterly report, a COI with the wrong wording.
Red status filters you out of RFPs before you ever see the invitation. You lose bids you never knew existed.
A field manager types your vendor ID into SAP at 2am. If your light is red, the PO auto-blocks and the next green vendor gets the call. That's a $2K–$50K job gone in one keystroke.
Crew drives two hours, badge scans red — one expired H2S cert that didn't match the operator's TQ matrix. Whole truck sent home. Thousands in downtime, client furious.
Insurance lapses at midnight. Operators change requirements 15–25 times a year with 30-day windows buried in ISN's message center. Nobody's watching — until the light flips.
Every operator has its own TQ matrix — SafeLand, H2S, fit tests, orientations, LOTO. Before any crew rolls out, someone has to verify every hand is green for that operator. StayGreen makes that check instant.
Operations picks the crew. Then the admin has to manually clear every hand:
Dispatch swaps a hand for Monday's crew. The admin gets the call at 5PM: “Is he green for this operator?” Cue the manual portal lookups.
Snap a phone photo of a training cert. Forward the COI your broker sent. Email the sign-in sheet. That's your whole job.
Our engines read every document, match records to your roster, track every rolling expiration, draft safety programs, and flag problems before ISN ever sees them.
Nothing goes anywhere without your sign-off. Alerts arrive 60, 30, and 7 days before anything expires. Your dashboard shows every operator, every line item — green.
Four AI engines cover the work that eats 40 hours a month — verified on real contractor documents.
Photo, PDF, or sign-in sheet in → worker, course, and dates extracted, matched to your roster, and mapped against each operator's TQ matrix. Every rolling expiry tracked with alerts at 60/30/7 days. No more typing certs one at a time.
Kills 45% of your ISN workload
Ingests the operator's requirement rubric, drafts the compliant safety program, and when a reviewer rejects it, parses the feedback and redrafts point-by-point. The rejection loop ends.
Kills 25% of your ISN workload
Reads ACORD COIs including the endorsement pages. Catches missing waiver-of-subrogation and primary-&-non-contributory wording before ISN bounces it — and drafts the exact request email for your broker.
Kills 15% of your ISN workload
StayGreen submits directly to ISN as your authorized named user — uploads training packets, files programs and quarterly stats, and watches the message center so a requirement change never blindsides you. You approve every submission first.
Nobody else in the market does this
| In-House Admin | Compliance Consultant | StayGreen | |
|---|---|---|---|
| Annual cost | $10–15K (0.25 FTE) | $4–7K per portal | From $199/mo |
| Pre-dispatch TQ roster check | ✕ Manual portal lookups | ✕ Email and wait | ✓ Instant green/red per operator matrix |
| Watches your portal daily | ✕ Between other jobs | ✕ Weekly at best | ✓ 24/7 monitoring |
| Expiry alerts before it's too late | ✕ Spreadsheet roulette | ~ Sometimes | ✓ 60/30/7-day alerts |
| Drafts RAVS programs | ✕ | ✓ Slowly, billed hourly | ✓ Draft in minutes, rejection-loop handled |
| Catches COI wording errors early | ✕ | ~ After ISN bounces it | ✓ Before submission |
| Scales when you add operators | ✕ More hours | ✕ Bigger retainer | ✓ Same subscription |
A single admin oversight can silently knock you off an operator's call-out list. One prevented gate lockout — one won bid — pays for years of StayGreen. We keep every admin item green: certs, documents, deadlines, and submissions. So you never miss a bid or a dispatch.
TQ pain scales with crew size — so does your price. Every tier includes a live dashboard and human approval on everything.
Compliance consultants: white-label platform rates from $99–149 per contractor/mo — see below.
You're capped because every account costs hours — scanning certs, rewriting RAVS programs, chasing brokers. StayGreen is the white-label AI back office that does the data entry while you stay the expert and own the relationship.
Book a 20-minute demo. Bring your messiest training cert photo and your latest COI — we'll parse them live.
Book a Demoor email larry@empowerbuilding.ai